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OTrack 2018 – MIS Connection

As part of the release of OTrack 2018, we are really excited to introduce a new feature that our users have been asking for… OTrack will sync directly with your Management Information System (MIS).

Why are we introducing an MIS connection?

At OTrack we are always looking at ways to improve both the service that we provide, and the experience which a school has when using our software. As you are aware, OTrack requires certain school information to run (i.e. student names, context groups etc) and in the past, these have been added in a number of time consuming ways. At the request of our schools, we are now enhancing our service by connecting OTrack to your MIS (SIMS or equivalent). To do this we are working closely with our MIS integration partner, Wonde. 

The good news is, when you are upgraded to OTrack 2018, there will be no more manual uploads of CTFs and class lists – everything will be automatically updated.

How is this possible?

The MIS connection feature is the result of a development between OTrack and Wonde, our MIS integration partner. We are using modern technologies to integrate your software systems and make your data management much easier.

When will this be available to schools?

We would like to complete the MIS connection tests soon, so that we can start improving the service we can offer you throughout 2017/18 and beyond. Read the ‘What next?’ section below for more info.

Read our Introducing OTrack 2018 article for a full feature improvement list.

What next?

Wonde will be contacting all OTrack users between October 2017 and April 2018, to test your MIS connection with OTrack. 

  • If the connection test is successful, and you want to use the link, we will be in touch to discuss upgrading your OTrack software. All schools that want to use this feature will have OTrack and their MIS integrated at some point in the 2017/18 academic year.
  • If the connection test is unsuccessful then we will inform you that you cannot use this feature. You will be able to manage your pupil records directly in OTrack.
  • If you don’t want to use the integration, then you just need to let us know (see below).

Here is a link to Wonde’s security documents https://www.wonde.com/documents

If you don’t want the link

This isn’t a mandatory feature in the 2018 update, so if you don’t want the live link to your MIS, you just need to let us know. Schools that don’t use the MIS integration link can add and update pupil records directly in OTrack. If you’re a new customer or an existing customer, we will add all your pupils for you in the initial set up. You will then need to manage pupil records directly in OTrack from then on.

If you decide you do want to use this feature at a later date, we can switch it on for you.

How much will it cost?

There will be no cost for the set up/tests of the MIS connection. We are currently setting up all our schools to ensure the data connection is possible (this is dependent on your MIS). Once the connection and integration with your school’s MIS system is confirmed, we will be in touch to discuss upgrading your OTrack software. While the upgrade to the improved features in OTrack 2018 is free, we will be charging an annual fee of £75 (+vat) for the integration with your MIS.

Any questions?

In the meantime, if you have any questions, please don’t hesitate to contact us and we will arrange a time to have a chat.

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